OLOR Series: | Research in Online Literacy Education |
Author(s): | Allison Morrow |
Original Publication Date: | 15 August 2018 |
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6. Changes for the 2017-2018 Academic Year[36] Although this ghostwriting case had me thinking about ways to back up student documents, I also had to think about changes that needed to be made during this academic year, especially if I planned on using Google Docs again. Since I had so much success with it in the past, I decided to use it again with several changes to the integrate the technology in an easier way.
[37] One slight stressor that played a role in the integration process was getting students to share their documentation with me. The process is fairly easy, but personally, I didn’t want to them to email all of their documents to me at the risk of losing them, as I’m sure a lot of instructors can attest to the amount of emails they already get. Instead of having them email their documents to me, I decided to go with a more official platform. At the University of South Alabama, the CMS we use is USA Online, a university specific version of Sakai for South students and faculty. In this process of submitting to USA Online, students would submit the link of their Google Doc to an assignment.
[38] At this time, USA Online did not allow students to submit their Google doc in a way that it could easily run through the plagiarism software we use at South, Turn It In. Usually, if a student would submit a word document, it would automatically upload it to Turn It In. Because this route did not accept Google Docs as a type of submission, I initially had students uploading their documentation twice: once to USA Online and twice to Turn It In. I found students uploading their links to this CMS and to Turn It Into be clunky at times because I had to access their links from USA Online every single time that I wanted to grade or provide feedback with the student papers. After some of these struggles, I decided to review other options for how they could submit their paperwork.
[39] It was then that I got the idea to have them create Google Drive folders to share their work with me. At the beginning of the semester, students created a Google Drive folder with me where they could store all their documentation. Instead of submitting to USA Online, they simply make sure the document they are working on is present in their Google drive folder and officially turn the document in to Turn It In. I saved this folder to my own Google Drive folder so that I could easily access them. Not only has this move made the process more efficient for students, but it also made it much easier for me to access their documents. A quick search of my own Google drive folder allowed me to find a document and work on it. It also saves time by allowing us not to share information back and forth multiple times. One other alternative to this is to share a class folder with students and allow them to create their own folders within the class drive folder.
[40] Along with sharing documents, another concern that I had for this project was having to dedicate valuable class time to orient students on how to use the technology. In recent changes that I’ve made, I found that a more successful way of instructing students on how to use Google Docs was through video tutorials that they could watch on their own time. I initially created two YouTube videos: one for how to create a Google Drive folder and another for a general overview for how to use Google Docs specific to their USA accounts. I would also suggest to those plan on using Google Docs to do a similar process, although this can certainly be varied up from instructor to instructor. I ended up sharing those YouTube videos with other courses using Google Docs, and the instructors reported back that they seemed to have very little technical problems once students reviewed the videos.
[41] This technical concern of having students understand how to use this technology also specifically pointed out to me the need for transparency on why Google Docs is being used. In the current semester in which I have been working on this manuscript, I had a number of students on the autistic spectrum that seemed to get stressed out upon hearing that we would be using Google Docs. This demonstrated to me in particular that I need to slow down in introducing all of my students the technology and explain to them the pedagogical rationale behind it. This could help potentially ease concerns from students who already find writing a stressful practice but would find it even more so when they are also forced to use a new technology along with it.
[42] In the new changes, the technical issues seem to have straightened themselves out, so I decided to push forward. Another change that I have made this semester includes using Google docs in peer review. The limitations of this usage for other universities could also be that not every student has access to a personal laptop, so other plans may have to be made to integrate the technology into a classroom. This is one area that instructors may have to consider when deciding on whether or not to use Google Docs, and Table 2 below demonstrates other areas to consider when implementing Google Docs into composition courses more generally. Summary List 2. Useful Tips for Instructors
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