Conference Sponsor Kit

Thank you for your interest in sponsoring GSOLE Annual Online Conference

Sponsorship Overview

We invite sponsorship proposals from accredited academic programs, non-profit organizations supporting OWI/OLI research and teaching, and commercial organizations promoting educational technology or related products and programs. Sponsorship funds are allocated, first, to offset expenses incurred for the purposes of improving conference accessibility, then, to offset other conference expenses, and, finally, to support GSOLE’s other organizational initiatives and programs.

Important: GSOLE reserves the right to remove sponsor visibility from GSOLE’s website if the GSOLE Executive Board determines that a sponsor’s activities and aims do not reflect GSOLE’s mission and values. Under such circumstances, GSOLE is not obliged to refund the Sponsor's fee.

Sponsor Visibility

Live Sponsor Presentations. A limited number of 5-minute live presentation slots are available for sponsors. The slots will occur during breaks in between presentation sessions. Presenters may speak live or show a recording. Sponsors who desire more than 5 minutes may purchase up to two consecutive slots.
Sponsor Placards. A limited number of placard slots are available on the conference’s online program page. Placards are designed and provided by the sponsor in the form of a graphics file (see guidelines below). Sponsors may be able to purchase multiple placard slots throughout the program.

Sample Layout for Session Sponsorship

Mockup of Sponsor Placard Placement on Conference Program

Sponsorship Options

Intersession Break Sponsorship—5 slots, $250 each

A 5-minute Live Sponsor Presentation during the Welcome or Intersession Break sessions (consecutive slots may be purchased)
A linked Sponsor Placard displayed on the online program in association with a specific session
A year-long display of the Sponsor Placard on the online conference-archive page

Concurrent and Plenary Session Sponsorship—10 slots, $100 each

A linked Sponsor Placard displayed on the online program in association with a specific session
A year-long display of the Sponsor Placard on the online conference-archive page

Sponsorship Process

Email sponsorship proposals to <conferences.gsole@gmail.com>, following guidelines below. Proposals will be accepted up until a week before the conference's synchronous meeting date. Each proposal will be reviewed for appropriateness to the conference and GSOLE’s mission.
Prepay for allotted space(s). If sponsorship slots are still available, the conference organizers will send a confirming e-mail to the sponsor that includes a link to the payment portal.
Submit a graphics file for your placard. Assuming the placard meets the guidelines specified below, it will be posted to the interactive Conference Program two weeks before the live conference session or within 24 hours (for submissions received after the asynchronous start of the conference).
Each sponsor giving a presentation should confirm its time slot and provide an outline and script at least 5 days before the live conference sessions. The script need not be final, but it should provide a relatively complete preview of the presentation. We recommend rehearsing the presentation to ensure the whole script can be delivered in its entirety.

Sponsor Proposal Guidelines

Please include each of the following in your proposal email to <conferences.gsole@gmail.com>:

The name of the sponsoring organization, as well as a link to the organizational web page to which the Sponsor Placard will link.
Information about the organizational representative who is submitting the proposal, including full name, phone number, and organizational title. This individual will receive a conference login.
A short paragraph articulating the sponsoring organization’s interest in and support of GSOLE’s mission, including specific connections between programs or products and OWI/OLI.
Optional: An ordered list of preferred sponsor slots. For instance, an organization can request to sponsor a current session on a particular topic or an intersession break at a particular time.

Note that sponsors can purchase no more than two slots (paired for a session). Slot assignments are determined based on sponsors’ preferences and the order in which the proposals were received.

Sponsor Placard Guidelines

Sponsor Placards should have 16:9 dimensions (conventional widescreen slide). These graphics can easily be created in PowerPoint or Google Slides, both of which can export to a web-compatible graphics format.
Sponsors must provide suitable Alt-text to support accessibility, including full transcription of text on the placard, as well as sufficient description of imagery.
Sponsors should provide a URL linking to an organization-sponsored web page.